Automated order preparation and processing is a solution that works within the Certusoft ecosystem. It introduces faster order preparation and processing by eliminating manual work. Automating the processing of large amounts of data affecting sales, and inventory helps reduce human error, improve operational efficiency and ultimately improve the process of stocking all of WRI's HIPPER.pl stores.
Our system automatically processes data to prepare purchase orders for suppliers. It uses issued sales documents, supplier information and stock levels. It automatically analyzes goods turnover, forecasts demand and sales based on historical data. On this basis, it generates proposals for ordering goods from individual suppliers. Generated orders are provided with appropriate statutes and can be manually reviewed and modified by procurement managers. Proposals are approved automatically or manually, depending on the selected product groups and suppliers.
By implementing our software to automate the analysis of demand for goods and the generation of order proposals to suppliers, WRI has increased the efficiency of its order management and optimized its supply chain. There are several key benefits of the Certusoft PROP solution.
The automated system analyzes orders and sales of individual goods based on sales documents, external releases and external receipts. All data is available in the ERP system provided by Certusoft. This includes information created at the Certusoft ERP level as well as data retrieved through integration with other WRI systems. This eliminates the need to re-enter the required information regularly. Historical data on sales and general merchandise turnover are used to forecast demand. The system provides valuable information that enables the company to make better business decisions.
Our system collects sales trend data. It takes into account historical data, sales in similar periods, delivery times, holidays, vacations, or employee-defined events that need to be considered in the company's sales policy. Collecting this information allows the company to better understand the needs and nature of both seasonal and regular sales.
Manual order entry can work well but on a smaller scale. WRI's business is growing rapidly, followed by an increase in the number of stores across the country and, consequently, an increase in the number of deliveries to all stores. Software that automatically analyzes and generates order suggestions for suppliers not only speeds up the process but also helps reduce human error and improve order accuracy. The company does not have to worry about excess inventory and eliminates the phenomenon of lost sales. Predicting demand for goods through the system helps to respond to emerging demand at the most appropriate time.
Having an automated system that is fully integrated with the ERP system to analyze the demand and generate purchase order proposals to suppliers helps reduce purchasing and delivery costs in the long run. Helps reduce the number of procurement staff and their workload. Eliminates the need for manual data entry and manual tracking of goods demand.
The software for automatically generating purchase order proposals to suppliers is integrated with the inventory management system. When generating an order proposal, it takes into account such data as the current stock of a particular product at a particular location. It forecasts, independently for each of the company's outlets, what the demand for a particular product will be. On this basis, it generates proposals that allow the goods to be delivered on time. Adequate inventory and regular deliveries are the key to maintaining sales continuity and increasing the profitability of the business.
Having an automated system that is fully integrated with the ERP system to analyze the demand and generate purchase order proposals to suppliers helps save purchasing and delivery costs in the long run. It helps reduce the number of procurement staff and their workload. Eliminates the need for manual data entry and manual tracking of goods demand.
By automating and operating in the cloud, WRI's team can manage, freely edit, modify, and route all purchase order proposals to suppliers for fulfillment from anywhere. No matter where an employee is located, they can log into the Certusoft ERP system using a web browser. Working on a business trip, working remotely, or visiting one of the ten stores of the HIPPER.pl chain is no problem.
Many factors affect sales. The same applies to our system for analyzing the turnover of goods to generate automatic order proposals to suppliers. WRI has been on the market for many years, and recently under the new brand HIPPER.pl, which includes all the company's stores and an online store. The implementation had to take this fact into account.
The implementation of Certusoft PROP went very smoothly due to the long-standing relationship between WRI and Certusoft. The previously implemented IT solutions and integrations provided most of the data needed for the supplier order proposal system. Data on sales and documents issued were already included in the Certusoft ERP system. The same was true for information on current stock levels. However, the growing HIPPER.pl sale network could not afford to wait for enough data to be aggregated for the system to begin analyzing the information and generating order proposals. WRI was anxious to get the system up and running and to see the first delivery proposals from day one.
Our solution also takes into account estimated delivery times to ensure that goods are available at the most appropriate time. The time from order to delivery depends on the supplier. This type of information is stored in the supplier catalog.
During the analysis, the system includes additional information such as logistical minimums and bulk packaging of products. In the case of products sold by the piece, but ordered in bulk, the system takes into account the defined minimum quantity that leads to the creation of an order proposal. At the same time, it is possible to take into account the number of pieces of a given product as a threshold from which such a product is included in the current proposal. In such a scenario, the system periodically analyzes whether the defined minimum quantity has been exceeded, the stock level falls below the minimum and generates a proposal when the threshold conditions are met. Packaging information is stored in the product catalog along with conversion rates supported by the Certusoft ERP system.
The current status of goods sold was not enough to start generating order proposals to suppliers. However, this did not prevent Certusoft PROP from starting because of the historical data. The history of conditions was imported into the system, along with information on how a given condition changed from day to day. This data, along with sales documents and current inventory information, allowed Certusoft PROP to start analyzing and generating order proposals more quickly.
Every generated order needs to be processed. We are talking about proposals generated by Certusoft PROP as well as those prepared by company managers responsible for the availability of goods. For some products and suppliers, orders are automatically approved. The proposal is converted into an order and an email with the order is sent to the supplier from the system. Proposals that have been modified and approved by employees are also sent from the ERP system. The procurement team can work more efficiently and does not have to perform activities such as verifying the supplier's address or sending orders via email with attachments. Everything is done in a highly automated way at the level of the Certusoft ERP system.
Get a free consultation
Do you have questions about IT systems or would you like to learn more about how to streamline your business and increase sales? Contact us for a free consultation and advice!
Contact UsContact Us