Mobile warehouse application for Grodno Group

Certusoft MWM warehouse management mobile app does not require installation on mobile devices. Thanks to PWA (Progressive Web App) solution, it runs seamlessly on a wide range of devices. As a mobile web application, it works on any browser, on any operating system and on any device. The development of the warehouse management mobile app took into account its evolution with the growth of the market for mobile warehouse devices. The possible replacement of devices can be done in stages without affecting the dynamics of business and warehouse processes. Certusoft MWM does not require selection of specific model, brand or operating system version. The flexibility of the mobile warehouse supports the growth of the organization, rapid scaling and the freedom to select and replace warehouse devices in the future.

The application was developed in response to the needs of Grodno. It completes the whole system of warehouse management and sales support. It became a part of the previously implemented Certusoft ERP system for electrical wholesalers, online sales and franchise cooperation. To manage the product catalog and inventory on a mobile basis, the warehouse application uses the functionalities and data contained in many modules, including the Certusoft PIM module. The overall solution includes many mechanisms that provide information for internal and external documentation and information flow between external systems.

Our solution is scalable and optimized to run on multiple devices simultaneously. Currently, the mobile warehouse application is running in all warehouses and points of the company. The system supports over 100 active devices and over 2,000 warehouse receipts and transfers daily.

Main features of the mobile warehouse management application

• Deliveries admissions.
• Goods status check.
• Preparing orders.
• Warehouse inventories.
• Internal transports.
• Goods issue.

Advantages of Certusoft MWM mobile warehouse management application

• Mobile support of all warehouse processes.
• Integrity with the main ERP system, product information management system and price management system.
• Availability for any terminal and mobile device thanks to independence from the operating system and application stores.
• Security through the use of individual user accounts and encrypted protocols for communication with the main application.
• Timeliness thanks to continuous and automatic updating of the application without the involvement of the company's employees.

Make receiving convenient and efficient

With the Certusoft MWM warehouse management application and integration with the main ERP system, warehouse workers have access to all incoming orders. Documents are routed to individual warehouses and automatically assigned to mobile terminal users assigned to the warehouse.

• Clear information on which warehouse the transfer document refers to.
• Aggregate receiving execution by linking a delivery check document to multiple receiving documents.
• Increased acceptance speed with the ability to filter documents.
• Possibility of partial acceptance and acceptance of delivery receipts.
• Mechanism to prevent re-inspection of the delivery for already in the acceptance process.
• Immediate information about surpluses at the time of delivery verification.
• Ability to change the default location of the product at the time of acceptance.
• Damage reporting with the ability to add a photo at the time of the party.
• Viewing shortages, surpluses and discrepancies between documents and goods
• Email notifications about the occurrence of discrepancies in a given delivery.

Up-to-date inventory information

The uniformity of the entire Certusoft ERP system allows the user to quickly check the status of products by warehouse and location. At any time a user of the application can check the goods, their quantity and price.

• Product search with scanner and barcodes.
• Ability to search for a product in a specific warehouse and location.
• Information about all locations where products are located.
• Product reservation information is displayed next to the item with the status at the location.
• Information on the number of reserved goods based on orders assigned to warehouses.

Quick inventory adjustments

The Warehouse Management application allows you to make inventory adjustments when verifying product information. Once the adjustment is made at the mobile application level, the corresponding documents (stock shortage or surplus) are generated in the main system.

Information about booked products

The inventory check functionality provides full information about the reservation. After scanning the product, the employee can see the name of the contractor for whom a certain amount of goods has been reserved and go directly to the reservation document. A PDF document of the order can be generated and printed directly from the mobile device. In addition, the application provides the ability to add a new reservation item or correct an existing one. All the changes will be corrected on the sales order in the main system of the company. At the same time, the reservation item can be completed by the app user.

Mobile application-based order preparation

Through the application, employees pick and fulfill orders in all warehouses. A maintained constant connection between Certusoft MWM and the main Certusoft application provides access to product information with their exact stock levels. As a result, the system controls the ability to prepare and fulfill orders. At the same time, the correct and continuous circulation of documentation is ensured. The creation of a new document in the application results in the creation of a new sales order document and synchronization between the company's systems.

• Ability to execute the order based on assigned documents.
• Filtering of orders by document types.
• Preview of all order items.
• Ability to complete an order using a barcode scanner.
• Creation of a new order using a mobile terminal.
• Selecting a contractor from the list of the company's contractor database.
• Search for contractors in the company's contractor database (name, contractor number, tax ID, KRS, region, phone number, email address).
• Adding products to an order using a barcode scanner and manually with a full-text search option.
• Ability to change the price of a product when adding items to an order.
• Information about the default product discount with the possibility to change it for a given order.

Convenient stock inventory

Certusoft MWM supports the detailed inventory of goods remaining in warehouses. The inventory can be carried out based on the documentation prepared in the main system, which is then directed for execution at the appropriate warehouse location. Once the inventory is completed, any discrepancies in the inventory are detected, the relevant adjustment documents are generated, transfer documents are generated and synchronized between the company's systems, and the inventory at the locations is updated.

• Automatic retrieval of inventory schedules assigned to warehouses.
• Multiple inventory sheets are available under one inventory plan.
• Inventory sheets are assigned to specific users of the application.
• Possibility to take over the inventory sheet for execution by another employee of the same warehouse.
• Check products in the warehouse using a barcode scanner on a mobile device.
• Manually adding products to the inventory within a sheet.
• Ability to pause the inventory and return to it at a later time by any warehouse employee.
• View inventory summary with information on inventory differences by inventory sheet.
• Limit the inventory result to the inventory sheets with the difference between the inventory document and the actual inventory.
• Ability to print a summary of the inventory plan from the application items.

Implementing transfers between warehouse locations

For some extended warehouses, there was a need to logistically divide them into smaller units. For such a scenario, the Certusoft MWM application supports a mechanism for transfers between warehouse locations within a warehouse.

• The dedicated window for performing transfers between locations.
• Synchronization and handling of transfer documents created in external systems.
• Ability to prepare the transfer document from the application position on the mobile terminal.
• Fast implementation of transfers thanks to the ability to scan barcodes.
• Selection of products to be transferred from the list of products stored in the selected warehouse.
• Information about the scanned product, including number, EAN, name and photo.
• Ability to collectively determine the number of products of the same type to be moved.
• Automatic completion of the source location of the scanned product based on the current location.
• Ability to select a source location for products that do not appear in the product catalog or have an incorrectly labeled location.
• Assign a new location by selecting from a list of available locations within the warehouse.

Issue products from the warehouse

The mobile application supports dynamic order processing. Documents for the issue of goods are automatically distributed to the users of the application in real-time. Employees only see items related to their warehouse. Based on the release document, they consolidate the goods from the order for a specific contractor. When the release is completed, the sales order document is closed in the main Certusoft system. In addition, the task automatically synchronizes document balances in all integrated Grodno systems.

• List of documents with goods to be issued from a particular warehouse.
• Preview of the list of goods to be released with prices, discounts and contractors.
• Information about the default location of the goods is based on the order document.
• Fast picking of goods with barcode scanner.
• Possibility of simultaneous issue of goods from one warehouse by several employees.

Integration with other functionalities of the system

Certusoft MWM mobile warehouse management application for mobile devices complements the implementation carried out at Grodno Group. All actions, such as assigning documents for inspection or warehouse transfer orders, take place at the level of the ERP system. Shortage documents, discrepancy protocols, damage reports, and external revenue documents are integrated into the company's workflow system related to orders, sales and logistics. All processes are customized and modules are developed according to reported needs. The Certusoft Connector module ensures integration between external systems used by Grodno.