Accounting software for online accounting office

Running an accounting office anywhere, anytime, with an intuitive interface - these are among the many requirements of Commerbook accounting office. Our software is adapted to the individual needs of the organization, its size, the individual needs of the employees and the clients of the accounting office.

Using Certusoft financial and accounting software, Commerbook settles VAT, CIT, PIT, prepares and sends JPK (Polish equivalent of SAF-T, Standard Audit File for Tax), and prepares reports and balance sheets. Controls and accounts for contracts, case completion and employee time spent. Prepares transfer packages to banks and verifies contractors. The company manages its own files and those of all its clients by using the workflow system. All this follows accounting rules, current regulations and the requirements of private and public institutions.

Finance and accounting software in the cloud

Access to our application is online, through any web browser from anywhere with Internet access. This makes it possible to run additional functionalities of the system for accounting in addition to other areas of business, such as brick-and-mortar sales and online trading. Users can easily create invoices and the system will take care of sending them to the right entity. Whether this is done by email or at the level of ICT systems.

Financial and accounting software as part of sales

All documentation is stored in a digital archive, and an electronic workflow allows employees to control and manage each incoming and outgoing financial record.

Clients using our software are not involved in manual document transfer. An invoice issued by one client appears in the journal of another. All this is possible because of a single Certusoft ERP system for each of our clients. Such a solution speeds up work and reduces the risk of errors.

Internet accounting for small and large companies

Certusoft is also a P&L program for accounting offices. Commerbook's clients are both large and small companies. With a single application, the accounting office team conveniently provides accounting and bookkeeping for commercial companies and sole proprietorships. Complete bookkeeping, income and expense ledgers, lump sum settlements, and tax cards. The size of the company and its complex processes are not an obstacle, and our software supports each of them equally effectively.

Fast invoicing with online accounting

Commerbook clients have access to their data through dedicated accounts. Depending on the type of cooperation, they have access to their accounting and business ledgers. They also have access to a dedicated invoicing system. They can create and send sales documents to their customers in a comfortable way. They don't need to use additional programs or email to send sales invoices through the system. Everything is done in a central application that contains all the data, including the data of the entity and the logo of the customer's company. Such online accounting means the automatic posting of sales documents and significant time savings.

Create and send sales invoices directly from the system.
Individual logo on the invoice for each accounting office client.
Ability to create invoices for contracts.

Create offsets with one click

With a simple full accounting program, it is easy to create offsets. Commerbook accountants do not have to spend more time than necessary to settle payments and invoices or make adjustments. From a single window, the accounting window, they select the documents they are interested in and create an offset with a single click. The system automatically takes into account the counterparty and all data.

Create offsets from settlement items.
Settle invoices and adjustments.
Settlement of late payments.
Possibility of linking any number of payments to invoices.

Integration with banks and generation of remittance packages

With our software, processing payments based on documents is much easier and faster. Regardless of the type of business of Commerbook accounting office's clients, the Certusoft solution allows to generate of transfer packages based on the required criteria. So far we have implemented integration with banks such as ING Bank Śląski, Santander Bank Polska, BNP Paribas Bank Polska and Alior Bank.

Generation of transfer packages based on contractors.
Transfer packages for overdue payments.
Creation of transfer packages for unpaid invoices.
Transfer packages for documents with payment due on a certain date.
Warning in case of lack of verified bank account of the beneficiary.
Include a sub-account for split payments.

White list, VIES and quick contractor verification

The reliability of partners is one of the foundations of business. With the help of our software, every client can check his contractors. We have implemented support for a white list of taxpayers and verification of the registration of the entity's EU VAT number. Just like the Commerbook team, you will check if your contractor is an active VAT payer and confirm the bank account number to which you should pay your contractor. The software is very accurate in many areas. When generating documents or preparing remittance packages, employees will see a warning message if our system detects a problem with the correctness of the data.

Import counterparty data from GUS.
Counterparty verification with CSO data.
Verify if a contractor is an EU VAT payer.
Update contractor data from CSO.

Split payment mechanism

The Certusoft accounting system is designed to support the Split Payment Mechanism (MPP). Account data is stored with the counterparty profile. When generating transfer packages, the system creates items according to the bank's requirements. The decision on whether to apply split payment can be made at the time of generating a transfer package or at the level of counterparty settings. If there are items on the document that require the split payment to be applied, our system will take this into account.

Bank statement settlement in finance and accounting software

Integration with banks also means the automatic settlement of bank statements. Adding a file with a collective confirmation of transfers provides the system with the necessary data, which are assigned to the correct items in the previously sent transfer packages. Statements are posted with a single click based on the adopted posting schemes. This reduces errors and eliminates the need for manual posting.

Accounting integration with banks.
Ability to import bank statements.
Automatic settlement of transactions based on bank statements.

Recording Employee Salaries for Accounting Purposes

Employee salaries are sensitive information by nature. Access to such information should be limited to a well-defined number of people in the company, including at the accounting level. Our software provides the ability to merge salary totals from an imported bank statement. Only the sum of salaries is visible in the accounts. Accounting is done as one item for the entire organization for a given period. Other people from other departments do not have the technical ability to see individual salary items.

Ability to total salary items from the statement.
Access to payroll information is limited to authorized individuals.
An accounting item with salaries paid during the period.

Time recording and work accounting

Certusoft ERP system allows accountants to keep records of work and all tasks performed by employees. Each user can seamlessly switch between companies and the tasks performed on their behalf. The software prepared for Commerbook has all these functionalities, additionally linked to financial issues. The online accounting software gives an overview of all service items, cases or activities performed for each client. The activity and the time spent on it can be invoiced. All items from the invoiced period can be made visible on the invoice. The client of the accounting firm can see exactly what services and what work have made up the final price that is to be paid.

This is not the only functionality for time control and work records. For the internal needs of the accounting office, our system allows the generation of statements. The work of individual team members can be analyzed and controlled, including the possibility of analysis in external programs by exporting data.

Individual accounts for employees in online accounting

The duties of the accounting office include the transfer of employee documents such as PIT, RMUA, pay slips. An employee panel has been created for Commerbook, where users can access their own documents and tax and financial declarations. The system records when a document is read or downloaded. The accounting department receives a confirmation in electronic form, while there is no need to sign an acknowledgement of receipt of the document in paper form.

JPK, declarations and integration with the Ministry of Finance

Certusoft software solution helps to analyze data and prepare the content of JPK files (Polish equivalent of SAF-T, Standard Audit File for Tax). All necessary data, independent for each client of the Commerbook accounting office, are included in the database. Sophisticated mechanisms analyze the information and indicate possible irregularities. With our solution, the accounting team can be sure that only correct reports are sent to the National Tax Service (KAS). As a result, the level of financial and accounting services provided by Commerbook is characterized by high quality and security for each client of the accounting office.

Grouping and allocation of GTUs for accounting and JPK purposes

Our software allows accountants to fill in the appropriate GTU category in the catalog of services offered by Commerbook accounting office and its clients. Mandatory descriptions of goods and services are applied to the required documents. The service invoiced by the accounting office is associated with the GTU code of the document and is automatically included in the JPK file creation. Fulfillment of accounting obligations is ensured by the system and does not require the involvement of an accounting employee each time.

Balance sheet and income statement analysis made even easier

How to create a profit and loss statement? How do you calculate a balance sheet forecast? Our software makes it easy. All the data a company needs is in the system. All accounting accounts, their relationships and document flow rules are defined at the application level. This allows accountants to quickly create a balance sheet at any time. The data is presented in a clear form without the possibility of modification. In addition, the application offers the possibility of exporting the balance sheet to PDF files or Excel spreadsheets for later import into external analytical programs.

Advantages of Online Accounting

Customized configuration. Quick start of the additional installation regardless of the size of the Commerbook client company. The form of the records, the chart of accounts, the layout of the RAC, the balance sheet are tailored to the nature of the business and the business model of the company.
Fast and easy data entry. Access to the application through a web browser. Automatic verification of the correctness of the data entered according to the document template and posting pattern.
Tools to automate the work. Assignment of GTU classifications when issuing invoices. Verification of the company with the white list of VAT payers. Recalculation of the correct foreign exchange rate. Calculation of exchange rate differences for financial statements, aging of accounts, and accruals.
Cloud connectivity. Data exchange with Certusoft ERP system, including sales, warehouse, e-commerce, and workflow modules. Online communication with third-party software.
Data control and security. Configurable level of authorization and access to data. Control of data changes through history. Validation and verification of data accuracy at the system level.
Reporting and analysis. Continuous control over company finances. Fast creation of reports with the possibility of exporting data. Quick preview with a financial summary of months.